What to Expect During Different Notary Appointments (and How to Prepare)

Notary appointments don’t have to be stressful! Whether you’re finalizing a home loan, preparing estate documents, or getting ready for international travel, knowing what to expect (and what to bring) makes the process smooth and efficient. At Premium Notary & Legal Services, we make sure you feel prepared every step of the way.

Here’s a quick guide to the most common types of notary appointments and how you can get ready for each one.

Loan Signing Appointments

Buying, selling or refinancing a home? A real estate loan signing is one of the most detailed notary appointments.

What to Expect:

• Dozens of pages of documents that require multiple signatures and initials

• A structured signing process where the notary guides you through each section

• Verification of your ID and confirmation that you understand what you’re signing

How to Prepare:

✔ Bring a valid government-issued photo ID

✔ Set aside at least 45–90 minutes

✔ Have any required funds (cash, check etc.) and/or requested additional documents ready

✔ Review your loan documents beforehand, if possible

Licensed notary professional verifying a legal document

Trusts, Wills & Estate Planning Documents

These are some of the most important documents you’ll ever sign.

What to Expect:

• Your attorney or planner may also be present

• Multiple witnesses may be required

• The notary will confirm your identity and willingness to sign

How to Prepare:

✔ Bring valid photo ID for yourself (and witnesses, if needed)

✔ Know where to sign, but don’t sign ahead of time

✔ Allow for privacy and a calm environment

Notary stamp being applied to a legal document

Passport Applications & Travel Documents

Heading abroad? Many travel-related documents must be notarized.

What to Expect:

• A quick appointment, usually 15–20 minutes

• Verification of ID and signatures on government forms

How to Prepare:

✔ Bring original IDs and supporting documents

✔ Double-check forms are filled out but not signed in advance

✔ For minors, both parents may need to be present

Notary education course materials laid out on a desk

Apostilles

If your documents need to be recognized internationally, you may need an apostille.

What to Expect:

• Initial notarization

• Additional processing at the state or federal level

• A longer turnaround time than standard notary appointments

How to Prepare:

✔ Bring the original documents requiring authentication

✔ Verify the country of use to confirm apostille vs. legalization

✔ Allow extra time for processing

General Notary Services (Power of Attorney, Business Contracts, etc.)

These are the most common everyday notarizations.

What to Expect:

• A short, straightforward appointment (10–20 minutes)

• Verification of your identity

• Witnessing and notarization of your signature

How to Prepare:

✔ Bring a valid photo ID

✔ Don’t sign ahead of time

✔ Ensure all names and details are correct on the document

Final Tips for Any Notary Appointment

• Always bring a valid, unexpired government-issued ID (driver’s license, passport, state ID)

• Do not sign your documents ahead of time

• Allow yourself enough time — rushing can lead to mistakes

• Ask questions if you’re unsure; the notary can clarify their role and process

At Premium Notary & Legal Services, we pride ourselves on making notarization simple, professional, and stress-free — whether it’s a last-minute mobile appointment or a scheduled loan signing.

✨ Need a notary? Book your appointment today and we’ll guide you every step of the way.